Preparing for a big move requires a lot of attention. There are schedules to coordinate, checklists to go through, supplies to purchase, and that’s all before the movers even arrive. When you’re moving an office or business, these tasks become more challenging since you also have a business to run. We’ve helped with thousands of commercial moves, so we decided to offer a few tips on the best way to move your office and get you back to work quickly.
Assign a Project Manager
You probably already know this from running a business, but it’s essential for any big project to have a project manager. Assigning one helps cut down on miscommunication and other issues that arise from having “too many cooks in the kitchen.”
It’s important to remember that, since moving isn’t one of your company’s normal functions, assigning an actual company manager or supervisor to this task likely isn’t necessary. Instead, consider making an office administrator, personal assistant or someone else whose primary duties include office organization and multitasking to be the project manager. Since this person already is likely to have a very good grasp on where everything is in the office, they are an excellent choice for this task.
As a business professional, you already know the value of having the right experience to get a task completed. Moving a business or office is no different. Take the time to research professional moving companies in your area and choose someone who you believe has the experience to complete your move in an efficient and timely manner. Contact the companies you're thinking of hiring and ask about their experience, size of the crew, storage options or whatever other information you feel you need, they will be happy to help. If you're having trouble finding a local office mover, use our Find An Agent Tool to locate reliable, professional movers in your area.
Make a Floorplan
The floorplan you create doesn’t have to be overly detailed or take up too much time, as long as it helps the movers know where to place items on moving day. Keep in mind the size and shape of your desks, tables and other furniture when creating a plan. Also, think about the kind of vibe or atmosphere you want your new office space to have. Do you want an open floorplan that inspires spontaneous communication and collaboration? Are you looking for everyone to have their own private space that they can customize to their liking? Whatever you decide, make sure your project manager has a copy of the floorplan before move day.
Organize Your Team and Communicate
if you want a fast, stress-free office move, don’t forget that communication is key. It’s vital that all of your employees know exactly what their duties are concerning the move, both before and on moving day. Make sure your employees know what to expect from your move. Work days will be briefly interrupted and weekly schedules may have to be amended, but as long as these things are communicated ahead of time, your office move will run smoothly.
It’s also very important to remember to address any and all questions and concerns your staff may have. Moves can be a big undertaking, even for seasoned business professionals. It’s important to keep open lines of communication during a time of transition.
Running a business keeps you busy, so having to also move that business may be an intimidating prospect. Just remember that communication and organization, like with anything else in business, is the key to reducing stress and increasing efficiency. Following these steps will have you moved and back to work in no time.